Privacy Policy

General

Study Association LiNK puts great importance into the protection of your personal data. In this Privacy Policy we want to provide clear and transparent information about how we handle personal data. This policy was last revised in February 2020.

We do everything to guarantee your privacy and therefore we handle personal data with care. Study Association LiNK always follows applicable regulations, including the General Data Protection Regulation. This implies that we at least:

  • Process your personal data in accordance with the purpose for which it was provided, these purposes and type of personal data are described in this Privacy Policy;
  • Limit the processing of your personal data to only the data that is at least necessary for the purposes for which they are processed;
  • Ask for your explicit permission if we need this for the processing of your personal data;
  • Have taken appropriate technical and organizational measures to ensure the security of your personal data;
  • Do not transfer personal data to other parties, unless this is necessary for the purposes for which they were provided;
  • Being aware of your rights regarding your personal data, wanting to point this out to you and respect it.

Study Association LiNK is responsible for the processing of your personal data. If, after reading our Privacy Policy, or in a more general sense, you have questions about this or wish to contact us, you can do so via the contact details at the bottom of this document.

Processing personal data of members

Personal data of members are processed by Study Association LiNK for the following purposes:

  • Provision of information in the form of activities, committee, information about your membership and other matters concerning Study Association LiNK;
  • Charging contribution.

The basis for this personal data is:

  • The registration form of Study Association LiNK.

For the above objective (s), Study Association LiNK may request the following personal data from you:

  • First Name;
  • Insertion;
  • Last name;
  • Phone number:
  • E-mail address;
  • Date of birth;
  • Student number;
  • Address data;
  • Bank details;
  • Study route;

Your personal data is stored by Study Association LiNK for the above processing (s) for the following time:

– During the term of the membership

Processing of personal data of sponsors and partners

Personal data of sponsors and partners are processed by Study Association LiNK for the following purpose (s):

  • Administrative purposes;
  • Communication about the assignment and / or invitations;
  • Implementing or issuing an assignment.

The basis for this personal data is:

  • The agreed assignment.

For the above objective (s), Study Association LiNK may request the following personal data from you:

  • First Name;
  • Insertion;
  • Last name;
  • (Business) Telephone number;
  • (Business email address;
  • Address data;
  • Account number.

Your personal data is stored by Study Association LiNK for the above processing (s) for the following time:

  • During the term of the agreement and then only in the (financial) administration for a maximum of seven years.

Processing personal data of board members

Personal data of board members is processed by Study Association LiNK for the following purposes:

  • Registration as a board member at the Chamber of Commerce;
  • Other data to S.V. To control LiNK.

The basis for this personal data is:

  • The registration form of the Chamber of Commerce.

For the above objectives, Study Association LiNK may request the following personal data from you:

  • First Name;
  • Insertion;
  • Last name;
  • Phone number;
  • E-mail address;
  • Date of birth;
  • Birthplace;
  • Gender;
  • Student number;
  • Address data;
  • Valid proof of identity;
  • Citizen service number (citizen service number);
  • Bank details.

Your personal data is stored by Study Association LiNK for the above-mentioned processing for the following time:

  • During the period that the board member has been appointed and / or is registered with the Chamber of Commerce and thereafter only in the (financial) administration for a maximum of seven years;
  • Data from former board members may be kept longer in a separate document, this concerns data such as; first name, insert, last name, telephone number, email address and address details.

Distribution to third parties

We may provide the information that you provide to us to third parties if this is necessary for the purposes described above. For example, we use a third party for:

  • Taking care of the financial- and member administration;

Study association LiNK provides information to third parties regarding identification obligations during excursions, lectures, workshops and study trips if this is necessary. For the provision of your personal data, permission is first requested based on an active permission.

Study association LiNK never passes on personal data to other parties with whom we have not concluded a processing agreement. We naturally make the necessary arrangements with these parties (processors) to guarantee the security of your personal data. Furthermore, we will not provide the information provided by you to other parties, unless this is legally required and permitted. An example of this is that the police requests (personal) data from us in the context of an investigation. In such a case we must cooperate and we are therefore obliged to provide this information. We can also share personal data with third parties if you give us written permission for this.

Study association LiNK uses a number of programs to function optimally. The following programs are currently being used;

  • ClubManager
  • Google Drive
  • Antagonist

Within the EU

Study association LiNK does not provide personal data to parties established outside the EU.

Minors

Study association LiNK only processes personal data of minors (persons under the age of 16) if written permission has been given by the parent, caregiver or legal representative.

Retention Period

Study association LiNK does not store personal data for longer than necessary for the purpose for which it was provided or is required by law. If Study Association LiNK wants to keep data longer, permission will be requested for this.

Cookies

We use cookies for various reasons, as described below. Unfortunately, in most cases there are no standard options for disabling cookies without completely disabling the functionality and functions that they add to this site. It is recommended to leave all cookies if you are not sure whether you need them or not, in case they are used to deliver a service that you use.

Disable cookies

You can prevent the placement of cookies by adjusting the settings of your browser (see the Help of your browser for more information). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually also result in disabling certain functionalities and functions of this site. It is therefore advisable not to disable cookies.

The cookies we place

  • Login related cookies
    We use cookies when you are logged in, so that we can remember this fact. This prevents you from having to log in every time you visit a new page. These cookies are usually deleted or deleted when you log out to ensure that you only have access to limited functions and areas when you are logged in.  
  • Form related cookies
    When you submit data via a form such as on the contact pages or comment forms, cookies can be set to remember your user data for future correspondence.

Third party cookies

In some special cases we also use cookies that are supplied by trusted third parties. The following section indicates which third-party cookies you may encounter through this site.

This site uses Google Analytics, one of the most widespread and trusted analysis solution on the web, to help us understand how you use the site and how we can improve your experience. These cookies can track things, such as how long you have been on the site and the pages you visit, so that we can continue to produce compelling content.

For more information about Google Analytics cookies, see the official Google Analytics page.

Publication of photos & videos

During activities of Study Association LiNK, photos and videos will be made and possibly published through a number of our social media channels: Facebook, Instagram, and our website. Through your presence at the activity, you agree to publish the relevant photos. If you object to this, you can make this known via the contact details at the bottom of the Privacy Policy.

Security

Study association LiNK has taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures:

  • All persons who can view your data on behalf of Study Association LiNK are bound to confidentiality thereof;
  • We use a username and password policy on all our systems;
  • We pseudonymize and ensure the encryption of personal data if there is reason to do so;
  • Our board members have been informed about the importance of protecting personal data.

Inzage ledenadministratie

Access to the membership administration is as limited as possible. Study association LiNK has appointed an official, this concerns the secretary. There is also a monitoring function, which is performed by the chairman. There will be an annual check from Saxion University on the number of members.

Rights regarding your data

You have the right to inspect, rectify or delete the personal data that we have received from you. You can also object to the processing of your personal data (or part of it) by us or by one of the processors. You also have the right to have the data provided by you transferred by us to yourself or directly to another party in your assignments. We may ask you to provide proof of identity before we can respond to the aforementioned requests. If we process your personal data based on your permission, you always have the right to withdraw this permission.

Periodic changes

The Privacy Policy will be reviewed annually by Study Association LiNK and if necessary this will take place earlier. The Privacy Policy will be discussed during a General Members Meeting.

Incidents

In the event of an incident, Study Association LiNK will contact the Data Protection Officer of Saxion University of Applied Sciences and / or the Computer Security Information Response Team as soon as possible.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us directly about this. If we cannot resolve it together with you, which we very much regret, you always have the right to submit a complaint to the Dutch Data Protection Authority. The Dutch Data Protection Authority is the supervisory authority in the field of privacy protection.

Questions

If you have any questions or comments as a result of our Privacy Policy, please contact us using the contact details below.

Contact details

Study Association LiNK

Building Epy Drost

G7.35A

Van Galenstraat 19

7511 JL EnschedeMail: Bestuur@islink.nl